Careers at Linfox

Here at Linfox, we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

What does the job look like?

Are you a highly organised and initiative-taking individual who thrives in a professional environment? Do you have a keen eye for detail and possess excellent communication skills? We have an exciting opportunity for you to become a key player in our organisation as an Executive Assistant to one of our Presidents. Key areas:

• Function as the primary point of contact for the President of Fleet & Procurement, efficiently handling and prioritizing urgent matters to ensure the optimal use of their time
• Manage complex and changing diaries, including scheduling, negotiating appointments and meetings to ensure competing demands are effectively managed
• Handle travel management and itinerary planning
• Identify opportunities for continuous improvement to streamline the effectiveness of administrative activities in the Fleet and Procurement Business Unit
• Take charge of events and special projects, creating impactful PowerPoint presentations, special reports, documents, and agenda materials
• Manage, prepare, and review high-level complex communications, ensuring accuracy and timeliness to meet business requirements
• Assist in the coordination of cyclical people processes, such as scheduling performance review meetings, management of excess annual leave etc

Are you the one?

This is not your typical Executive Assistant role. We need someone who can think creatively, is driven, and contributes significantly to our organisation's success. As an impactful member of our team, you will work closely with the executive leadership, supporting them in various administrative, and operational capacities. You can demonstrate:

• Proven experience as an Executive Assistant/ Project Coordinator or similar role supporting high-level executives – min. 10+ years desirable
• Excellent organisational and time management skills, with the ability to multitask and prioritize effectively
• Exceptional communication skills, both written and verbal, for clear and concise interactions with internal and external stakeholders
• Strong research and analytical abilities to provide valuable insights to aid decision-making processes
• Proficiency in MS Office, particularly in creating engaging PowerPoint presentations
• Ability to adapt quickly to changing priorities and work well under pressure

At Linfox, we are passionate about creating an inclusive workplace where people can perform at their best. We welcome and encourage applications from people of all backgrounds and cultures (including Aboriginal and Torres Strait Islander peoples), ages, religions, abilities, gender identities and sexual orientations.

Sound like you? Please click the apply button to submit your application and resume.

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

To find out more about opportunities at Linfox, visit www.linfox.com/careers

#LI-NS1